Managing your workforce involves more than simply processing payroll. Effective workforce management tools help businesses track employee time, manage schedules, support HR processes, and improve communication with employees. Kemper 1st Choice Payroll offers workforce management solutions designed to simplify these responsibilities while integrating seamlessly with your payroll process.
Hiring and Onboarding
Simplify the hiring process with an all-in-one, cloud-based solution designed to create a fast, efficient, and paperless experience for both your HR team and your new employees. Our hiring and onboarding tools support every step of the process while helping create a strong first impression of applicants.
HIRING - Kemper 1st Choice Payroll’s hiring solution allows you to create a unique experience for your applicants. Features include:
- Post job openings with prescreening questions to quickly identify qualified candidates.
- Allow applicants to respond through written, video, or voice submissions.
- Upload postings to multiple job boards and extensive job databases.
- Track applicants and review key hiring metrics throughout the process
- Incorporate Work Opportunity Tax Credit (WOTC) questions within the hiring process.
- Sync with your calendar to forward interview appointments.
- Upload a customized offer letter to your newest employee.
ONBOARDING - Once a candidate accepts your offer, our electronic onboarding tools help transition them into your organization quickly and securely. Features include:
- New employees receive a welcome email with instructions to access their secure employee portal.
- Employees create an electronic signature to complete onboarding documents
- Securely upload required identification documents such as driver’s licenses or passports
- HR administrators review and approve submitted information before it flows directly into the payroll platform
Affordable Care Act (ACA) Reporting
Certain provisions of the Affordable Care Act (ACA) continue to affect employers, particularly those classified as Applicable Large Employers (ALEs). An ALE is generally defined as an employer with 50 or more full-time or full-time equivalent employees. These employers are required to report specific information regarding health coverage offered to employees to both the IRS and eligible employees.
Under Section 6056, ALEs must report whether they offered qualifying health coverage to full-time employees. Employers must provide each full-time employee with Form 1095-C, which outlines the offer of coverage, the employee cost for the lowest-priced self-only coverage option, and the months the employee was enrolled in coverage or declined the offer. Employers must also file Form 1094-C, the transmittal form, with the IRS along with copies of all 1095-C forms.
Under Section 6055, employers who provide self-insured health plans must also report which employees and dependents received coverage during the year. For self-insured employers, Part III of Form 1095-C must include details for each covered individual.
Kemper 1st Choice Payroll can assist with ACA reporting requirements by helping employers track eligibility, prepare required forms, and ensure accurate filing with the IRS.
Benefit Administration
Benefits Administration allows you to create a more efficient experience for your business, employees, and benefit providers. With single sign-on (SSO) access to a secure portal, employees can enroll in benefits, complete open enrollment, and manage benefit selections in one convenient location. New hires can enroll during onboarding, and benefit changes related to employment status can be processed seamlessly. Benefit deductions automatically flow into employee payroll records for accurate payroll processing and reporting, while employee census data is securely transmitted to benefit providers, including COBRA administrators, through daily electronic submissions from Kemper 1st Choice Payroll. This integrated solution helps streamline the connection between payroll and benefits administration while improving the overall efficiency of your benefits and payroll processes.
401K Third Party Administrators (TPA)
Our 401(k) Third-Party Administrators (TPAs) offer a solution and provide experienced support for the administration of your company’s retirement plan. Accurate compliance and reporting are critical for retirement plans, especially during year-end testing and government filings. Our team performs thorough reviews and due diligence to help ensure your plan reporting is complete and accurate.
The relationship with your TPA begins with a review of your existing plan and a discussion about your company’s goals for its retirement program. From preparing plan documents and conducting compliance testing to completing Form 5500 filings, our TPAs handle the administrative details while remaining available to answer your questions. We focus on the operation and compliance of your retirement plan so you can stay focused on running your business.
